Simplifying Travel Management for Experience Providers
The all-in-one software solution for booking team travel. From sporting events to corporate trips, manage hotels for your entire event with ease.
Backstage for
Sports Teams & Leagues
Corporate Retreats & Executive Gatherings
Festivals, Concert Tours & Major Events
Hospitality Partners
Ditch the Spreadsheets & Manage Travel with Ease
How Backstage Can Help
Hotel Contracting
Managing and customizing hotel contracts in one place.
Inventory Allocation
Assigning room blocks and tracking availability across groups.
Custom Booking Portals
Creating personalized booking links for different groups.
Real-Time Booking Management
Monitoring bookings, rooming lists, and sending confirmations.
Smart Search
Quickly finding available rooms for specific dates and groups.
Reporting & Analytics
Tracking room allocation, occupancy, and financial reports.
Efficient Group Management
Create sub-blocks for vendors, artists, and security to streamline group organization.
Create Sub-blocks
Easily separate your groups into categories for streamlined management.
Allocate Room Inventory
Distribute room inventory based on group needs.
Seamless Group Coordination
Ensure smooth coordination for every group.
Custom Approvals & Budgets
Tailor approvals and budgets for full control.
Send Custom Booking Links to Every Guest
Easily generate personalized booking links for different sub block groups.
Manage & Send Booking Links
Send unique, group-specific links directly from the platform.
Set Custom Parameters
Customize booking details, such as room types and rates.
Flexible Payment Options
Offer flexible payment methods tailored to guest needs.
Approval Integration
Streamline booking approvals for easy management.
Centralized Hotel Operations
Easily add and manage hotels with contracted terms, keeping track of inventory, cut-off dates, and attrition.
Hotel Management & Contracting
Add and manage hotels with inventory, terms, cut-off dates, and attrition tracking.
Centralized Amenities & Room Details
Oversee hotel amenities, room details, and terms from one central platform.
Comprehensive Partnership Control
Maintain control over all aspects of hotel partnerships and agreements.
Efficient Communication
Use customizable email templates to communicate effectively with hotel partners.
Comprehensive Booking Tables
View all reservations, approvals, changes and guest details in one central platform.
Manage Guest Communications
Email guests, send confirmations, and view updates instantly.
Edit Bookings Easily
Adjust reservations, change groups, or switch hotels seamlessly.
Flexible Options
Add extras, submit reservations, or manage changes with one click.
Control Guest Details
View, edit, and update guest info quickly and accurately.
Advantages
Improve efficiency saving 15+ hours per week
Track and approve reservations in real-time
Streamline booking experience via private invitation links
Trusted by
Leading Events
Case Study
Shows
0
Hours Saved
0
Dollars Saved
0
Backstage vs. The Rest
| Crewfare Backstage | Competitors | |
|---|---|---|
| Complete Product Suite | Crewfare offers an all-in-one platform to manage everything from hotel contracting to booking, with full control over inventory, rates, and dates. | Fragmented tools, offering either contract management or booking, with minimal rate negotiation support. |
| Group Management | Efficient group management with sub-blocks and categorized contacts. | Basic group management, no sub-blocks or categorized contacts. |
| Seamless Reservation Control | Allow guests to manage and edit their stay independently. | No guest modifications allowed, limiting flexibility and requiring organizer intervention for changes. |
| Custom Booking Links | Custom booking links, fully tailored to your groups and branding. Seamless booking process. | No booking links, only generic hotel options with no curation or selection experience. |
| Centralized Hotel Operations | Full control over hotel inventory, tracking cut-off dates, and mitigating attrition. Secures best rates with dedicated travel team support. | Minimal hotel management, lacking full control over inventory and no dedicated team support for securing the best rates. |
| Comprehensive Booking Table | All-in-one dashboard to manage approvals, reservations, confirmations, and guest info. Streamlined communication with hotels and guests. | Bookings managed through disparate systems, relying on spreadsheets and emails for communication and booking information. |
| Vendor and Artist Coordination | Advanced coordination for vendors, artists, and security teams with specialized parameters and workflows. | Basic coordination with no custom workflows or VIP management for specialized teams. |
| Inventory and Billing Management | Tailored inventory allocation with seamless billing, integrated approvals, and budget control. | Standard inventory management with limited customization for billing and approvals. |
| Hotel Contracting Support | Crewfare’s travel team supports securing the best rates and terms for hotels. | No dedicated travel team for rate negotiation, offering little to no support for securing the best hotel terms or contracts. |