If you’ve ever managed a hotel request for proposal (RFP) the old-fashioned way—emails, attachments and phone calls —you know it’s one of the most frustrating parts of event planning.

That’s why we built Crewfare Launchpad, the all-in-one platform that makes sending, managing, and winning hotel RFPs simple, fast, and (dare we say) fun.

Whether you’re an event planner juggling multiple conferences, a travel agency booking group trips, or a production team coordinating festival hotels, Launchpad is the hotel RFP tool designed to take the stress out of sourcing and securing room blocks.

What is Launchpad?

Launchpad is Crewfare’s newest technology built specifically for planners and agencies who are tired of clunky, outdated hotel sourcing tools.

Instead of juggling spreadsheets and email chains, Launchpad lets you:

• Send one RFP to multiple hotels at once.

• Compare offers in a side-by-side dashboard.

• Negotiate rates and terms directly in the platform.

• Digitally sign contracts—no printing, scanning, or couriering required.

• Manage bookings and rooming lists in real time.

It’s not just a faster way to send a hotel RFP—it’s a better way to manage the entire process from first inquiry to final guest check-in.

Why Launchpad is Different from Other Hotel RFP Tools

There are plenty of hotel RFP tools out there, but most are designed for hotels—not for the planners, agencies, and event producers who actually need them.

Launchpad flips that dynamic: it’s built for you, the planner, with features designed to save time, boost responses, and eliminate back-and-forth chaos.

1. Massive Hotel Network

Over 30,000 hotels—from boutique properties to global brands—are already connected to Crewfare. That means when you send your RFP, it’s going to a network of hotels ready to respond, not sitting in an ignored inbox.

2. Faster Responses

Hotels love Launchpad’s clean, standardized RFP format, which makes it easier for them to respond quickly and accurately. No more waiting weeks for half-baked offers.

3. Side-by-Side Comparisons

No more scrolling through multiple email threads or opening 10 PDFs. Launchpad puts all your offers in one place, so you can see rates, concessions, deadlines, and terms at a glance.

4. Negotiation Made Simple

Counter offers, updated concessions, and revised contracts happen inside Launchpad—so there’s always a clear record of every change.

5. Built-In Contracting

Once you choose your hotel, you can finalize agreements and sign digitally—no printing, scanning, or mailing required.

Capabilities That Go Beyond the RFP

Launchpad’s RFP tool is just the beginning. Once your hotel block is locked in, the platform helps you:

• Create a Branded Booking Page
  Share a customized booking link with attendees so they can book directly into your block.

• Automate Rooming Lists
  Every booking updates in real time, eliminating the need to manually update spreadsheets.

• Monitor Pick-Up in Real Time
  See how many rooms have been booked at any moment and adjust your block to avoid costly attrition fees.

• Manage Multiple Properties at Once
  For large events, manage multiple hotels under one dashboard—contracts, rates, and pick-up all in one place.

Ready to Upgrade Your Hotel RFP Process?

If you’re tired of chasing hotels, missing deadlines, and drowning in email chains, it’s time to switch to a hotel RFP tool that works for you.

With Crewfare Launchpad, you’ll get:

• Faster responses from hotels.

• Better rates and concessions.

• All-in-one management from RFP to finalized contracts.

Sign Up for Crewfare Launchpad → and make hotel RFPs the easiest part of your job.